Become a Gamemaster

Gamemasters are the entertainers and creative forces crucial to the success of U-Con. We appreciate your contributions, and we wish to make your convention experience enjoyable!

We have changed the price structure this year.  Event tickets are included with the badge, and the cost depends upon how many hours of events the gamemaster runs.

*Children 12 and under who wish to gamemaster: please have a parent or guardian fill out the event submission form and contact the event coordinator for assistance.

Gamemaster Groups

Groups have two options for event submission:

• List each event under the group organizer’s email, listing the club name under “Hosting Company, Group, or Club Name”
• List each event under the individual GM names, setting the club name under “Hosting Company, Group, or Club Name”

In both cases, we recommend that groups provide our events team with an overall schedule for your events and spread them over a weekend. Decisions about allocating space to your group will be made based on the size and scheduling constraints of the group. Please contact the event coordinator if you need additional help or have any questions.

Organized Play Gamemasters and Judges

If you need help connecting with local Pathfinder, Adventurer’s League, or other groups, please contact our customer service for assistance.

Event Submission

When submission is open, a direct link will be shown on the right panel of our website and we’ll notify everyone through our newsletter. When ready, head over to TableTop.event to login and submit your event. There are two paths to game submission: via the form and via upload.

Submit Events via Form

In order to submit events, head to the TTE convention website and choose Host -> Submit Events.  Then click “New Submission.”

On the next page, select the type of event you want to run in order to continue.  Most users may submit Board Games, Miniatures Games, or Roleplaying Games.  There are a few parts of the form that might be confusing, so here are a few notes:

• Long Description: There is a long description field where you may add images and formatting, however to get there you must click the text “Click here to add an optional longer description that will only be displayed online.”
• Spaces Needed: The number of tables required.  We don’t control this field.  Most games should set this to 1.
• We asked you to provide a preferred and alternate timeslot.  There’s also another field asking you how much liberty we may take with those preferences.
• For any needs not covered by the other form fields, please use the field “Other Notes To Events Staff” which will not be shown to players.
• Make sure all REQUIRED fields are filled out before clicking CREATE.

Uploading Events

In order to submit events, head to our website and choose Host -> Buik Submit Events.  Select the type of event and click “Download import sheet.”  The details of the spreadsheet are on the same page below.  Fill out the sheet using Excel and save it as a CSV file.  Back on the Bulk Submit Events page, click “Choose File”, select your CSV file, and click “Import Events from CSV File.  Please note that we have heard of issues where the import does not succeed.  If this happens to you, please Contact Us so that our events team may assist you directly.

Following Up on Submission

If you have trouble creating your account or submitting your events, or if you need to change your event information for any reason, please contact us for assistance. We will do our best to accommodate your requests regarding the schedule. We will accept submissions before the final event submission deadline and add them to the schedule as space allows.

As your event are scheduled, the schedule information will become available to you through TTE (Attend > My Schedule).

Attendees choosing to participate in scheduled games will not be able to “double book” themselves for multiple games in the same slot. To view your schedule, on TTE go to Attend > My Schedule and you can see your schedule on a timeline view and scroll to the bottom to see events you are hosting or are participating in. As players register, gamemasters will be able to see the current ticketed players on the event page with an option to send a message.

Convention Check in Procedures

Upon arrival at the convention, please check in at Registration to pick up your badge and tickets, and let us know if you have any questions. If you are part of group, your organizer may have your badge, however you may still have preregistered tickets to pick up.

Start your event

Please wait 10 minutes for players to arrive, and check that all your players have valid badges.  Ask any players without a proper badge to visit Registration. Allow players into your event in this priority:

1. Players with tickets to your specific event
2. Players with generic tickets or “Play Games All Weekend” ribbons on a first-come first-serve basis

Convention Checkout Procedure

Please turn in your event tickets at registration. These player counts help give us an idea of games to recruit at future conventions.

Frequently Asked Questions

• I don’t have enough players.  What now?  What a bummer!  Find something else to play or visit the vendor hall.
• What should I do if no runner picks up my event info?  We don’t send event runners anymore. We ask that you bring event tickets to registration.
• Who will assist with a facility problem? Contact Registration about facility issues like trash, the water station, or if a restroom needs some attention. We will contact personnel on site.
• My assigned table was occupied!  What should I do?  Scheduled events have priority so politely ask the occupiers to move.  If that does not resolve the situation, contact Registration to have a staff member resolve the situation.

Thank you!

Thank you for submitting events to U-Con!  Gamemasters are a critical element in any convention, and we appreciate your support of our local boutique convention.  Please reach out through our contact us page if you need clarification or assistance.